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FUND E-Z Version 10 - New Feature List
Version 10
is an all new FUND E-Z with many new
features.
Some of the advanced features require an optional
add-on called
FUND E-Z Pro.
[Pro Features] are
clearly marked, and a Pro
Feature Summary is provided at the end of this document.
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Technical Overview
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Version 10 is a client/server
version of FUND E-Z written from the ground up to be better, faster
and more scalable.
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Client: Microsoft .NET 2.0+
compatible written in Visual Basic using Microsoft Visual Studio
2005.
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Server: Microsoft SQL Server Express
2005 (included free) provides improved speed, reliability and data
integrity. Full-blown SQL
2005+ is also fully supported (available at additional cost from
Microsoft).
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New Common Features
(module-specific features are shown
later in this document)
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New ‘ribbon’ (Office 2007) style
menus with instant visibility and one-click access to all common
functions.
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User-customizable Quick Access
Toolbar can join items from different menus in one convenient area
for even quicker access.
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Tabbed Activity Region centralizes
open data screens for easy access and eliminates the need to close
one screen before opening another.
Easy-close feature collapses multiple tabs with one click.
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New date period settings throughout
the system make setting date values easy.
Instead of typing dates, users can choose from a period pull
down including: Today;
Yesterday; This Week; Last Week; This Month; Last Month; This Year;
Last Year, etc.
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Browse lists can now be sorted
and/or filtered by any column.
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Pull-down lookups, with
add-on-the-fly, replace pop-up pick-lists for faster data entry.
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User-defined default field values
facilitate data entry by automatically initializing data when adding
new records.
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Record statuses can now be set to
active, inactive or discontinued.
Discontinued records are hidden from all views except the
master view.
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Add tasks and/or notes to vendors,
clients, or donors. Users’
open tasks are automatically displayed on the new Start Page when
users login to any company.
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Exporting to other programs has been
dramatically improved.
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Importing has been enhanced to
display external file data when mapping fields for import.
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New Administrative Features
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New, consolidated Admin tool,
restricted for use by Admin users, provides all administrative
functionality from one simple menu.
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V10 ships with one Admin user,
granted universal rights.
Other users can be set to Admin equivalent.
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Admin tool handles all
administrative functions including adding new companies, editing
user’s rights, audit reports, etc.
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Enhanced audit reporting tracks
records added, edited and deleted and presents the data in an easily
readable format.
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New SQL data editor gives
Administrators direct access to underlying data files.
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Administrators can now view which
users are logged in from one simple view.
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Admin tool is available for managing
tasks across all users.
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New Security Features
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Centralized user login for all
datasets (no login required to change companies).
Users are granted authorization to companies before granting
function rights. Only
authorized companies are visible to each user.
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Granular functional rights allow
Administrators detailed control over users’ permissions within each
company.
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Create security groups and make
users belong to those groups.
Group members automatically inherit group rights [Pro
Feature].
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Grant group members additional
rights, beyond group rights, on a user-by-user basis [Pro
Feature].
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New segment-level security prevents
users from viewing unauthorized funds, accounts, and cost centers.
All transactions containing restricted values are filtered
out of view [Pro Feature].
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New Transaction Features
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New ‘memorized’ transactions can be
recalled later to expedite data entry.
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All transactions have a separate
document date and posting date to control transaction timing
differences.
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Expanded recurring features allow
users to recur transactions daily, weekly, monthly or yearly.
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Use the ‘Add New’ menus to bypass
data lists when entering new data.
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New ‘Add From’ feature creates new
entries as copies of historical transactions or from memorized
transactions.
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An insert feature has been added to
transactions, so users can insert new rows between existing
transaction lines.
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Delete has been replaced with void
with option to void existing entry or create a new reversing
transaction. Voids are
non-editable.
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Users can now sort the details
within a transaction by clicking any column heading.
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Three new transaction types:
O Type – Used to setup
opening balances on the first day of the year.
N Type – Used for
normal, everyday transactions.
Y Type – Used for
year-end adjustments (G/L reports have options to include/exclude
O and
Y types).
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New ‘Finalize’ button applies offset
control accounts and auto fund balancing accounts to unfinished
transactions.
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Offset transactions to multiple
control accounts. Users can
keep track of cash by fund or balancing cost center.
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Save transactions outside of the
current filter view from which add was clicked.
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Checkbox in transactions suspends
auto fund balancing on a single transaction, for manual fund
balancing.
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New ‘Batch Entry’ mode allows for
complete review of transaction batches prior to posting [Pro
Feature].
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New ‘Auto Offset’ feature determines
control account offsets based on user-defined programming, which
reads the entries already recorded to determine offset accounts [Pro
Feature].
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Assign multiple interfund balancing
accounts for each fund.
Utilize them differently across different journals to control
payments and payoffs across funds [Pro
Feature].
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New Reporting Features
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New report generator provides
expanded reporting, filtering and exporting features.
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Non-modal reporting.
Users can now view multiple reports, or other areas of the
system, simultaneously.
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System ‘remembers’ report settings
from the last print job, by user.
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Report filters have been expanded to
include the following options:
Is equal to; is
between; is in list;
is less than; is less
than or equal to; is greater
than; is greater than or
equal to; starts with;
ends with; contains;
is not equal to; is
not between; is not in list;
does not start with;
does not end with; does not
contain; is blank;
is not blank.
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Financial statement Filters and
Sequences can now be used in conjunction with other criteria.
This enables users to get a wider variety of financial
statement combinations without having to setup a filter for each
specific combination.
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Users can print standard reports or
a user-created custom version of each report [Pro
Feature].
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Custom reporting properties include:
users defined content (fields to show in report), filter
(which records to display), printing options (fonts, orientation,
header and footer properties), and security (public vs. private, and
read only attributes) [Pro
Feature].
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New company consolidation feature auto-creates a new company that
joins other companies together in detail as a new dataset (used to
report multiple companies in a consolidated fashion)
[Pro Feature].
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New General Ledger Features
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Faster financial reporting.
V10 generates financial statements more than 200% faster than
previous versions of FUND E-Z.
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G/L reports and financial statements
can now be printed from/thru specific dates (not just month/year).
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New row groupings replace row codes.
Utilizing a new graphical, tree-type interface, users can
drag accounts within a sample report preview to arrange financial
statement rows for totaling, subtotaling & summarizing activity.
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New forced-balancing feature insures
that A/P and A/R sub-ledger balances always agree with general
ledger control account balances.
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New cash basis receipts and cash
basis disbursements segregate cash basis items from accrual items.
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All budgeting functions have been
incorporated into one screen.
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New in-grid, Excel-like editing of
budgets makes entering amounts easier than ever.
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Original budgets and revisions are
now stored side-by-side, on the same list.
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Users can use column filters to view
only the budgets they want to see.
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New ‘Newly-Added’ tab in budgeting
segregates newly added entries for analysis prior to save.
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Users can omit segments during
budget creation, while still selecting total company dollars.
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Users can set budget view to the
desired number of months (up to 24).
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Budget column totals are
conveniently displayed onscreen, at all times, for the current view.
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User-definable chart of accounts.
Define up to 10 user-named segments (independent levels of
tracking) [Pro Feature].
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Funds can have their own net assets
closing account, resulting in separate net asset lines on the
consolidated balance sheet [Pro
Feature].
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Set each cost centers’ balancing
attribute (print balance sheets by cost center) [Pro
Feature].
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Set the screen presentation order
for chart of account segments [Pro
Feature].
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Set the data-width of each segment,
up to 10 characters [Pro
Feature].
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Restrict segments to alpha or
numeric [Pro Feature].
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Make segments required (can’t leave
blank) [Pro Feature].
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Choose one FASB 117 segment (values
will print on individual rows on the statement of financial
position) [Pro Feature].
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New Accounts Payable Features
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New history tab on vendor records
displays all charges, payments, adjustments and running balance
through the current date.
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New vendor information tracking
including 3 separate address and contact fields for
Main, Checks and Purchase Orders.
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Printing checks in V10 is easier
than ever. Simply select the
invoices you want to pay and print your checks (no more pending
checks).
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Check payment selection screen now
offers unlimited filtering ability.
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Vendors now contain a property for
multi-check handing (separate checks, or all payments joined on one
check).
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New A/P ledger replaces vendor
invoice history report with a ‘ledger-style’ showing opening
balance, activity, closing balance.
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New A/P Payments by Expense report
replaces the cash basis expense report.
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New ‘hold’ feature for vendor
payments.
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New unlimited comment space per
vendor.
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Vendors now have their own mail
merge facility.
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New Purchasing Features
- PO’s
can now be entered/printed standalone, or fully integrated to the
encumbrance ledger [Pro
Feature].
- PO
details can now be expanded to display the encumbrance accounts they
charge (without switching to another view) [Pro
Feature].
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Pre-printed forms are no longer
required for PO’s. V10
now prints the entire form on plain, blank paper [Pro
Feature].
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New encumbrance entries can be
recorded against the encumbrance ledger directly, independent of
PO’s [Pro
Feature].
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Encumbrances are filled by A/P
Invoices, or by new liquidation entries which can close unfilled
encumbrances [Pro Feature].
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New Accounts Receivable Features
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New history tab on client records
displays all charges, payments, adjustments and running balance
through the current date.
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New client information tracking
including 3 separate address and contact areas for
Main, Mailing and Other.
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New A/R ledger replaces client bill
history report with a ‘ledger-style’ showing opening balance,
activity, closing balance.
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New A/R Receipts by Revenue report
displays accrual basis receipts on a cash basis.
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New ‘hold’ feature for client
billing.
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New unlimited comment space per
client.
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Clients now have their own mail
merge facility.
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New Client Billing Features
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New billing groups simplify the
billing process by grouping similar clients and/or billing services.
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New ‘memorized’ invoices can be used
to add invoices quickly.
Memorized invoices can also be set to recur on a periodic frequency.
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Client billing transaction details
can now be expanded to display the G/L accounts they charge (without
switching to another view).
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A checkbox selection screen is now
used to print client billing invoices, statements, and adjustments.
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Pre-printed forms are no longer
required for client billing invoices or statements.
V10 now prints the entire form on plain, blank paper.
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New Indirect Allocation Features
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Indirect allocations are easier to
setup. Priorities are now
called steps and can be reused across different allocation groups [Pro
Feature].
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Indirect allocations now have the
ability to create allocation transactions, which can be optionally
posted to the G/L [Pro
Feature].
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Provisional posting is used to print
‘what-if’ results of allocation transactions prior to posting them [Pro
Feature].
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New substitution features let users
post allocation entries to different source and target accounts,
other than the ones that are being allocated, thereby maintaining
pre-allocation balances [Pro
Feature].
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The general ledger and other
financials can now include or exclude un-posted allocation entries [Pro
Feature].
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New HIPAA Billing Features
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New HIPAA tab on client record that
contains all HIPAA related data, including Billing Groups (programs)
‘belonged to’.
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Simplified interface to register
clients to billing groups and edit status.
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Bill different payers for insurance
companies and Medicare in addition to Medicaid.
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Bill directly to payers or use a
clearinghouse for all payers (multiple receivers).
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Assign payers at the client level
for insurance and Medicare billings.
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View billing history from client
record with new A/R History tab.
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Programs are now called Billing
Groups and are available for non-Medicaid A/R billings.
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New ‘Payer’ column on claims list
shows which payer is holding a multi-payer claim (multi-payer claims
cascade down to final payer – Medicaid).
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Sort and filter claim lists by any
column, and alternate between filters instantly.
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New enhanced claim creation features
include Add From: memorized claims; historical claims, billing
groups, monthly calendar.
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Claims now have a GL Details tab
that displays the accounting debit and credit accounts and amounts.
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You can now sort and filter the
claim history.
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Claim insurance tab is now
auto-updated with partial payment and code information for claims
billed to insurance companies via FUND E-Z.
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Mass update claims is now more
advanced and more intuitive.
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Claim reset feature (undo
remittance) now auto-voids accounting transactions (previous version
required manual updates).
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Drill down has been added for HIPAA
billing reports.
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Enhanced remittance features now
accommodate other payers and cascade the same claim for re-bills to
the next payer.
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You can now set authorization
numbers with expirations by units and date (system will stop billing
when an authorization expires).
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HIPAA only aging report added for
convenience, which includes HIPAA only A/R Invoices.
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Improved accounting integration with
the general ledger guarantees that totals between HIPAA reports and
accounting reports tie.
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Forced balancing business rules
insure that open A/R balances will always agree with general ledger
account balances (no more reconciling or A/R required).
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Custom report writer lets users sort
and break HIPAA reports by any field, and format all aspects of all
reports in custom mode. (Pro Feature)
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New Fund Raising Features
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Totally rewritten fund raising
module that can run standalone, or fully integrated to the G/L.
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New detailed G/L integration with
FUND E-Z accounting. When
the G/L integration feature is turned on, gifts, pledges and pledge
payments instantly appear within the G/L and A/R modules, in detail.
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New donor history tab on donor
record provides one-click access to a donor’s giving history.
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New donor interactions tab on donor
record provides one-click access to a donor’s interactions, such as
mailings, tasks and notes.
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New built-in relationship tracking
by household and employer.
Group by household during mail merge, or mail to each household
member. Employer-employee
relationships facilitate matching gifts and auto-add pledges for
matching employers.
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New built-in grouping of individuals
and organizations simplifies targeted mailings.
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New user-defined donor grouping.
Define as many groups as you like.
Add donors to all necessary groups in one step with the new
group checkbox interface.
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New user-defined relationships
enable tracking of inter-donor relationships such as spouse, father,
brother, cousin, friend, etc.
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New formal and informal addressee
and salutation fields are auto-created when adding a new donor and
include new prefix and suffix fields.
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New user-defined mailing lists.
Donors can now be members of mailing lists such as
newsletter, welcome, etc.
Assign donor to multiple mailing lists in one easy step with a
checkbox interface. Mailing
lists can be permanent, such as a newsletter list, or optionally set
to auto-add and/or auto-remove, as you might want to do with a
welcome list.
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Unlimited address, phone and email
tracking, each categorized with user-defined types such as home,
work, etc.
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Mail merge has been enhanced to
support both paper and electronic mail.
New automation features auto-launch MS-Office and provide
FUND E-Z data sources directly to MS-Office (Word, Excel, Outlook,
etc.) for mailing purposes.
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New auto-giving-level feature
provides user-defined giving thresholds such as gold $500, silver
$300, bronze $100, etc. and updates donor giving levels
automatically as gifts are added.
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New donor contact preferences
include preferred contact methods/times, do not mail, do not email
and do not phone features.
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Enhanced membership tracking with
auto-updated anniversary dates when dues are paid.
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New payment types for gifts
including check, cash, credit card, equipment, goods, online
payment, services, soft credit, stocks and bonds.
Enter more detailed info about each payment type such as the
check # and check date (separate from gift date) of the document
received.
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New split-gift capability.
Now you can enter single gift allocated across multiple G/L
accounts.
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New campaign, appeal and sub-appeal
fields replace event/sub-event tracking.
Each contains G/L chart of accounts segments to properly
construct revenue entry for G/L integration.
For example, track campaigns by fund, appeals by cost center
and sub-appeals (specific participation details and/or split gifts)
by revenue account. By
simply selecting the campaign, appeal & sub-appeals, all the
accounting flows into the G/L automatically.
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New pledge payment scheduling.
Simply enter the total number of expected payments and the
frequency and the system auto-generates a payment schedule which is
used during pledge payment entry and for pledge reminders.
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New gift and pledge acknowledgement
tracking. Each gift or
pledge has an acknowledgement area which is auto updated by the mail
merge process, which tracks the type of acknowledgement,
acknowledgement date and the specific mailing that was done.
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New views feature replaces queries.
Views offer expanded
filtering capabilities and display the matching donors, gifts and
pledges, so users can immediately see which records match the view
filter that was setup. Views
can also be used for reporting and/or general mailings.
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Pro Feature Summary
(the following features are included
with the FUND E-Z Pro add-on)
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