User-Definable Chart of Accounts

Build your accounting structure around the way your nonprofit actually operates.

Fund EZ Pro gives you the flexibility to design a chart of accounts with the reporting dimensions your organization needs.

• Define up to 10 chart of account segments

• Designate cost centers as balancing cost centers

• Determine the screen presentation order of each segment

• Designate a segment for FASB reporting

• Make individual segments required

• Restrict individual segments to alpha or numeric values

• Set the width of each segment, up to 10 characters

Custom Reporting & Automation

Your organization has its own questions. Your reports should be able to answer them.

Create and save customized versions of Fund EZ reports so the information your organization relies on is available the way you need to see it.

• Create customized versions of Fund EZ reports

• Combine custom reports into Report Queues

• Customize report content, filters, printing options and security

Job Scheduler

Build the process once and let Fund EZ take it from there.

Schedule Report Queues and Import Queues to run automatically on a daily, weekly, monthly, quarterly, semi-annual or annual schedule. Scheduled reports can be displayed, printed, exported to Excel, PDF or CSV, emailed through Outlook, or saved as data files. Jobs can include multiple report or import queues and can be tested before they’re scheduled.

Batch Entry

Add another level of review before transactions become part of your books.

Fund EZ Pro’s Batch module lets your accounting team enter and review groups of transactions before posting them to the general ledger.

• Enter transactions into batches

• Post completed batches when they’re ready

• Review transaction batches before posting

Purchasing & Encumbrances

Know what you’ve committed to spend before the invoice arrives.

Add purchase order and encumbrance accounting when your organization needs greater control over purchasing and committed funds.

• Create and process purchase orders

• Record and track encumbrance transactions

• Print encumbrance ledger reports

• Create AP invoices from open encumbrances

• Liquidate unfulfilled encumbrances

• Review and approve purchase orders before printing

Indirect Allocations

Shared costs don’t always fit neatly into a simple percentage.

Fund EZ Pro provides advanced allocation tools for organizations that need to distribute administrative, overhead and other shared revenue and expenses using a more sophisticated process.

• Create individual allocation steps

• Post allocation journal entries to the general ledger when you’re ready

• Include provisional allocations on financial reports to see the results before posting

• Generate provisionally posted allocation journal entries

• Allocate administrative and overhead revenue and expenses

• Combine steps into allocation groups

Advanced Interfund Balancing

Let Fund EZ handle more of the accounting behind your funds.

Organizations with more complex fund structures can determine how interfund activity, closing accounts and other fund-level accounting should be handled.

• Assign different interfund balancing accounts to individual funds

• Set default interfund accounts by fund and transaction type

• Assign net asset closing accounts by fund

• Set up interfund loans and paybacks

• Use up to two different interfund accounts in each journal for each fund

Security Groups

Give people the access they need while keeping administration manageable.

Create groups based on job responsibilities and let Fund EZ apply the appropriate system rights to the people in each group.

• Create and manage security groups

• Grant additional rights to individual users when needed

• Automatically pass those rights to group members

• Assign function rights to a group

Segment Security

Not everyone who uses the accounting system needs to see everything in it.

Fund EZ Pro lets you control access not only by function, but also by the financial information contained in a transaction.

• Restrict users from viewing transactions containing particular funds

• Restrict access by cost center

• Restrict access by account

Company Consolidation

See the individual organizations when you need them and the whole picture when you don’t.

For organizations maintaining multiple Fund EZ companies, Fund EZ Pro can bring those companies together for consolidated financial reporting.

• Combine multiple Fund EZ companies into a consolidated company

• Continue maintaining the underlying companies separately

• Produce organization-wide consolidated financial reports

Custom Fields

Sometimes the information that’s important to your organization doesn’t belong in the chart of accounts.

Add your own fields to Fund EZ records so you can capture information specific to the way your organization operates.

• Add up to 80 custom fields for each supported record type

• Create Date fields

• Create Yes/No fields

• Create Text fields

• Create Lookup fields

• Create custom fields for Asset, Client, Vendor, Home and Donor records

More Room to Grow

Not every nonprofit needs every capability in Fund EZ Pro. That’s exactly the point.

Fund EZ lets you start with the accounting tools your organization needs today, while Pro provides another level of flexibility and control when your accounting becomes more complex.

Your organization will change over time. It’s good to know your accounting system has somewhere to grow with you.

Questions? Use our form below to get answers fast!