Fund EZ brings accounting, reporting, budgeting, banking, payables, receivables, allocations and financial controls together in one integrated nonprofit accounting system.
Explore the areas below to see what Fund EZ can do.
The accounting foundation for the way your nonprofit actually operates.
- Flexible Nonprofit Accounting Structure
Build your chart around funds, programs, grants, departments, funders and other reporting dimensions without creating a separate account for everything.
- Built for Fund Accounting
Track resources by fund while Fund EZ maintains the balancing and accounting controls needed to keep financial information accurate.
- Multiple Years, Always Available
Keep unlimited fiscal years online and begin processing a new year without waiting to close the prior year.
- Accounting Period Flexibility
Run financial information for virtually any date range and control when accounting periods are closed or reopened.
- Simplify Bank Reconciliation
Connect bank activity through Plaid, match imported transactions and use tools such as SmartClear to help quickly identify the items needed to reconcile.
- Manage Multiple Cash Accounts
Reconcile multiple bank accounts independently while Fund EZ maintains the underlying fund and balancing cost center accounting.
Turn accounting data into the reports your organization actually needs.
- Report It Your Way
Produce financial statements and management reports by fund, program, grant, department, funder or other reporting dimensions, or combine them for organization-wide reporting.
- From Report to Transaction
Drill from financial reports into the transactions behind the numbers and continue into related accounting activity.
- Build Reports Around Your Organization
Customize report columns, rows, groupings, filters and other reporting options to present financial information in a way that makes sense for your organization.
- Budget and Financial Analysis
Compare actual results to budgets and produce detailed or summarized reports for individual reporting dimensions or the entire organization.
- Take Reporting Further in Excel
Export reports as formatted Excel worksheets or as data for additional analysis, pivot tables and specialized reporting.
- Put Routine Reporting on Autopilot
Group reports you use regularly and schedule them to run automatically, including recurring financial, management and audit reports.
Build, revise and monitor nonprofit budgets without rebuilding spreadsheets every year.
- Build Budgets Faster
Create budgets from prior actuals or budgets, annualize partial-year history, copy existing budgets or import budgets from Excel.
- Budget the Way Your Nonprofit Operates
Budget by fund, program, grant, department or other reporting dimensions, including budgets that cross fiscal years or extend beyond 12 months.
- Revise Budgets Without Losing the Original
Adjust budgets as circumstances change while preserving the original budget. Track increases, decreases and transfers between budget items and document why the change was made.
- Know What’s Still Available to Spend
Compare budget, actual spending, encumbrances and remaining amounts so managers can see where the organization stands before additional commitments are made.
- Allocate Administrative Budgets
Use Indirect Allocations to distribute administrative budgets across programs, grants and other reporting dimensions.
- Control Spending Against Budget
See budget, actual and remaining amounts during transaction entry and optionally prevent expenses from exceeding available budget.
From invoice to payment, keep the accounting, approvals and supporting documents together.
- Code and Allocate Expenses
Distribute invoices across funds, programs, grants, departments and other reporting dimensions, with reusable vendor allocations that simplify recurring expenses.
- Automate Invoice Entry
Use OCR to read invoices and create corresponding AP or credit card transactions while retaining the original document.
- Control the Approval Process
Require invoice approval before payment and maintain appropriate separation between entry, approval and payment.
- Flexible Payment Processing
Print checks, use MICR blank check stock, create Positive Pay files or use supported electronic payment methods.
- Handle 1099 Reporting
Maintain the vendor information needed for 1099 reporting and electronic filing.
- Control Spending Before the Invoice Arrives
Create purchase orders and encumbrances when needed so committed spending can be reflected alongside budgets and actual expenses.
- Move From Commitment to Invoice
Create AP invoices from open encumbrances and liquidate the related commitment as expenses are incurred.
Track what you’re owed while keeping billing, collections and revenue connected to your accounting.
- Manage Receivables From Billing to Collection
Track clients, invoices, receipts, adjustments and outstanding balances in one integrated system.
- Allocate Revenue Automatically
Distribute revenue across funds, programs, grants and other reporting dimensions using reusable client allocations.
- Process Deposits Efficiently
Record multiple receipts together so the accounting deposit can correspond to the amount appearing at the bank.
- Automate Recurring Billing
Create invoices from recurring transactions, prior billing history or memorized items.
- Email Invoices and Get Paid Online
Send invoices electronically and include Stripe payment links so clients can pay directly from the invoice email.
- Keep Everything Connected
Client Billing, Accounts Receivable, cash receipts and the general ledger work together so billing and collections become part of the same accounting system.
Split shared costs consistently without rebuilding calculations transaction by transaction.
- Allocate Across Your Accounting Structure
Split transactions across funds, programs, grants, departments, accounts and other reporting dimensions.
- Choose the Method That Fits
Allocate using percentages, units, direct amounts, remaining budgets, prior transactions or other meaningful measures.
- Reuse Common Allocations
Save allocation methods and associate them with vendors or clients so recurring transactions can be distributed automatically.
- Use the Last Transaction
For expenses that tend to follow the same pattern, Fund EZ can use the prior transaction as the basis for the new allocation.
- Allocate Shared Costs at Period End
Use Indirect Allocations to distribute administrative and shared expenses across programs, grants and other reporting dimensions.
- Preview Before Posting
Create allocation entries in an unposted state and see their effect on reports before committing them to the general ledger.
Track fixed assets and keep depreciation connected to your accounting.
- Organize Your Assets
Track assets by category, location and other identifying information, or import existing asset records from Excel.
- Set Accounting by Category
Establish accounting defaults by asset category instead of repeatedly assigning accounts to individual assets.
- Automate Depreciation
Calculate depreciation and create the corresponding general ledger entries.
- Maintain Asset History
Keep depreciation history and supporting documents connected to individual asset records.
- Report and Drill Down
Create asset reports by category, location and other criteria and drill into the underlying asset information.
Give people access to what they need while protecting the integrity of your accounting.
- Control User Access
Control which areas of Fund EZ each user can access and whether they can view, add, modify, delete or post accounting information.
- Separate Responsibilities
Allow one user to enter transactions while another reviews, approves or posts them.
- Review Before Posting
Use unposted batches when transactions need to be reviewed before becoming part of the general ledger.
- Control Accounting Periods
Close accounting periods to prevent unwanted changes and control which users are authorized to reopen them.
- Maintain an Audit Trail
Track changes to accounting records, including what changed, who changed it and when it happened.
- Protect Sensitive Accounting Information
Use available security options to restrict access to financial information according to user responsibilities.
Bring information into Fund EZ, keep the backup with it and automate repetitive accounting work.
- Bring In the Data You Already Have
Import accounts, vendors, transactions and other information from Excel or CSV without rebuilding everything by hand. Fund EZ can map existing spreadsheet columns to the appropriate Fund EZ fields.
- Teach Fund EZ Once
Create rules for recurring bank, credit card and imported transactions so Fund EZ can recognize them and apply the appropriate accounting when they appear again.
- Automate Recurring Imports
Create import processes that can be reused instead of rebuilding the import each time.
- Keep Documents With the Accounting
Attach invoices and other supporting documents to transactions and records throughout Fund EZ.
- Gather Supporting Documents Faster
Use Transaction Search to locate accounting activity and gather related supporting documents using flexible reporting-style filters.
- Turn an Invoice Into a Transaction
Use OCR to read a PDF invoice, create the accounting transaction and retain the original document with the accounting record.
- Automate Routine Work
Use recurring transactions, memorized entries, imports, report queues and scheduling tools to reduce repetitive accounting work.
Keep important financial information visible at a glance.
- Flexible Dashboard Views
Create dashboards using grids, charts, gauges and summary cards.
- Focus on What Matters
Filter dashboard information by period and other reporting criteria.
- Different Views for Different Users
Create different dashboard configurations according to user responsibilities and reporting needs.
- Share the Information
Export dashboard information to Excel, PDF or image formats.
There’s More to See
Fund EZ has been built around the needs of nonprofit accounting teams for decades. What’s listed here is only part of what the system can do.
Tell us how your nonprofit works, and we’ll show you how Fund EZ can help.