Chart of Accounts
Build Your Accounting Around Your Nonprofit
Your chart of accounts shouldn’t have to grow every time you add a new program, grant, department or funding source.
Fund EZ separates your natural accounts from the other things you need to track. Instead of creating more accounts and subaccounts to identify programs, grants or departments, you can create separate reporting dimensions that reflect how your nonprofit actually operates.
Keep the Account Simple. Track the Rest Separately.
A salary is still a salary. Supplies are still supplies.
What makes the transaction meaningful is everything else you need to know about it.
| Account | Department | Grant | Funder | Tag |
|---|---|---|---|---|
| Salaries | Community Programs | Grant 210 | United Way | |
| Travel | Outreach | Grant 315 | County Health | Conference |
| Supplies | Administration | Site Visit |
You decide what you need to track.
Your dimensions might represent departments, programs, grants, funders, locations, projects, contracts or something unique to your organization. You can even create optional dimensions, such as a Tag, that are used only when they’re relevant.
That keeps your chart of accounts simpler while giving you more information to report on.
One Transaction. Many Ways to See It.
Once those dimensions are part of the transaction, Fund EZ can use them throughout your financial reporting.
Run financial statements for an individual department. See revenue and expenses for a particular grant. Compare actual results to budget by program. Look at all the grants supporting one department, or turn the report around and see which departments are supported by a particular grant.
You enter the accounting once. Fund EZ gives you different ways to look at it.
Your Structure Can Grow With You
A new grant shouldn’t require redesigning your chart of accounts.
As your nonprofit changes, add new grants, programs, departments, funders or other values within the structure you’ve already created. If a new reporting need develops, Fund EZ gives you the flexibility to incorporate additional dimensions without rebuilding everything that came before it.
That means the accounting structure you design today can continue to work as your organization becomes more complex.
Track Donor Restrictions Without Complicating Your Accounts
If your organization receives donor-restricted funding, restrictions can be tracked separately from your natural accounts, programs and grants.
Record restricted revenue, track the related spending, and Fund EZ can help create the release from restriction as those resources are used.
If your organization doesn’t need restriction accounting, you don’t have to build it into your structure.
Built for Fund Accounting
Funds are more than another reporting label in Fund EZ. Each fund can maintain its own balanced set of accounts, giving you the accounting controls of true fund accounting while still allowing organization-wide financial reporting.
Fund EZ can also maintain the interfund balancing entries needed when activity crosses funds, helping keep each fund in balance automatically.
Flexible Enough to Fit Your Organization
No two nonprofits organize their accounting exactly the same way. Fund EZ gives you the flexibility to design a chart around the information your organization needs to manage and report.
Account + Fund + Department + Program + Grant + Funder + Location + Tag
You choose the dimensions that matter. You don’t need to use them all, and you don’t need to force your organization into someone else’s chart of accounts.
The goal isn’t to create the biggest chart of accounts. It’s to create the simplest structure that gives you the information you need.
There’s More to See
Fund EZ has been built around the needs of nonprofit accounting teams for decades. What’s listed here is only part of what the system can do.
Tell us how your nonprofit works, and we’ll show you how Fund EZ can help.